Grant management and resources
SWIFT Requirement
All OJP grantees must be registered in the StateWide Integrated Financial Tools (SWIFT) system in order to receive grant payments and view payment history. This can be done after receiving a grant award, but a grantee’s vendor profile must be approved in SWIFT before a grant agreement can be created.
Click to view the SWIFT Directions and Registration Information.
SAM.gov Registration Requirement
All applicants for grants supported with federal funds must have an active Entity Registration in SAM.gov (System for Awards Management). The Unique Entity ID (UEI) is assigned automatically to entities when they register on SAM.gov.
SAM.gov Resources:
Entity Registration Checklist: The questionnaires and checklists in this document will you help you gather the information you need and prepare to answer the questions for your SAM.gov Entity Registration.
Quick Guide to Registering an Entity on SAM.gov
Financial Resources
For All Grantees:
- Financial Desk Review Important Information
- Acceptable Forms of Source Documentation
- Cash vs Accrual Accounting
- IRS Depreciation Information
- State of Minnesota Travel Policy
- Out-of-State Travel Request Form
- Certification of Sales Tax Exemption
- Volunteer Timesheet
- Memorandum of Understanding (MOU) Example
- Fiscal Agent Agreement Example
- Bidding Process Documentation
- Wages, Taxes & Fringe Calculation Template
- Reconciling Unallowable FSR Expenses on Active Grants
- Direct Client Assistance (DCA) Guidelines
- Vendor Card Usage Policy
Crime Victims Services Grantees:
Financial Budgeting and Allowable Costs
- Budget Allocation Guide
- Payroll Taxes & Fringe Allocation Guide
- Budget Revision Guidance for Grantees
- Billing Judge and Attorney Time to Grants
Financial Reporting and Tracking
- CVS FSR Description Requirements
- FSR Indirect Cost Calculator (De Minimis)
- FSR Indirect Cost Calculator (Federally-approved)
- SART & VAWA Special Project Reporting Timeline
- FY24 CVS (VOCA) Reporting Timelines
- FY24 CVS (VAWA/SASP) Reporting Timelines
- FY24 CVS (State-only) Reporting Timelines
- FY24 CVS (Coalitions) Reporting Timelines
- Direct Client Assistance Cover Sheet
- Tracking of Match for Local Units of Government
- Federal Time Tracking Log - CVS
- Reporting Taxes and Fringe Sample-VOCA
- Tracking Personnel Costs - FAQs
- Tracking Federal Funds by Funding Year (SAMPLE)
Indirect Costs
- Indirect Costs Overview
- Request to Include a Federally Negotiated Indirect Cost Rate (CVS)
- Request to Include the 10% De Minimis Indirect Cost Rate (CVS)
- Request to Include a Federally Negotiated Indirect Cost Rate (Non-CVS)
- Request to Include the 10% De Minimis Indirect Cost Rate (Non-CVS)
- Federal Modified Total Direct Cost Definition
Program Income
Federal Certifications
Other Documents
Justice and Community Grantees:
- Non-Compliance Policy
- Budget Development Guidelines-NonCVS
- Match Guidance for Youth Intervention Programs (YIP) grants
- Financial Status Report (FSR) Description Requirements
- Indirect Costs Overview- NonCVS
- Request to Use Federally Negotiated Indirect Rate Form-NonCVS
- Request to Use 10% de Minimis Indirect Rate Form
- Client Support Guidance
- Workplan Example
- Budget Example
- Reporting Taxes and Fringe (Non-Federal) Sample
- Time Tracking Log - Non Federal
- Time Tracking Log - Federal
- Workplan Template