Vendor Screening Program Flowchart
Steps must be completed in order. Each step must be completed before moving to the next step.
1
- Vendor company emails the Bureau of Criminal Apprehension (BCA) expressing interest in vendor screening at BCACJISSATscreening@state.mn.us.
- BCA Vendor Screening Unit contacts vendor company to review screening process and provide required forms.
2
- If vendor company is not registered in the state procurement system (SWIFT), the BCA Vendor Screening Unit emails the vendor registration instructions.
3
- Vendor company fully completes and submits the following forms to BCACJISSATscreening@state.mn.us:
- Vendor Screening Form
- Vendor Screening Contract
- The BCA Vendor Screening Unit notifies the vendor company once the submitted vendor screening form and executed contract have been processed. This step can take several weeks.
4
- BCA Vendor Screening Unit provides the vendor company with instruction packed for individual employee screening.
- Vendor employee mails the following completed materials to: Bureau of Criminal Apprehension, Criminal History Access Unit - CJIS SAT Screening, 1430 Maryland Ave. E., St. Paul, MN 55106
- Background packet
- Fingerprint card
- Background screening fee paid by check, money order or cash at the BCA front desk (view the current fee schedule).
5
- Once the background check process is completed, BCA Vendor Screening Unit notifies vendor employee of clearance or denial.
- Denied employees receive appeal process information.
- Cleared employees receive instructions on establishing a CJIS Online account and completing Security Awareness Training and certification exam.
- Vendor employee completes Security Awareness Training and certification exam on CJIS Online.
6
- Vendor employee notifies the law enforcement agency that they have successfully completed the screening process.
- Agency confirms screening approval in CJIS Online.